By Drew Fox Jordan • July 13, 2021

    Data Security Training: What You Need To Know And Why

    It might feel like it was yesterday that your organization went through its last data security training. Then, all of a sudden, you realize that a whole year has passed! You might be wondering if it’s time to go through the process again. The answer is yes!

    Data Security Training: What You Need To Know And Why

    Here are a few things you should consider when it comes to data security retraining.

    Your new employees need to be trained

    How often are you hiring new employees? If you’ve brought on new hires since your last cybersecurity training, then it’s definitely time to train your entire workforce again. Failing to train new workforce members is one of the most common ways that organizations increase its risk of data loss. If you are an employer, it is your responsibility to make sure that all of your employees with access to sensitive data have received up-to-date training on how to keep themselves and the organization safe. 

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    Businesses and technologies are always changing

    Even if you remember everything from your last training, odds are that your thoughts on security aren’t exactly accurate. That’s because what’s considered “safe” is always changing. Hackers are always getting smarter and finding new ways to bypass legacy security systems, so last year's training may not reflect what is necessary to remain safe from malicious actors trying to access your data. 

    Keeping meticulous track of your training records is key

    Not only will this allow you to make sure that a retraining session is on the schedule, but it’s also necessary for audits. It would be counterproductive to put in all the work, organization, and funds required to train your employees and end up with nothing to show for it. These records become double important in the event of a breach to be able to trace it back to the original source. Trust us, keeping top-notch records is in your best interest.

    Retraining saves you time and money

    It might not seem that way now, but the position you put yourself in by foregoing training is risky both legally and financially. If your lack of security becomes a legal issue, you not only face losing your donor's trust and generosity, and a good reputation, but you’ll spend hours talking with lawyers and doing paperwork. Not to mention legal fees, PR difficulties, and overtime for employees trying to help with damage control. It’s best to avoid this debacle altogether and train annually.

    Retraining protects you

    This alone should be a pretty key motivator for investing in data security solutions. By staying up to date with the latest in cybersecurity trends, you are protecting yourself from potentially harmful data breaches. Many disastrous consequences can be avoided simply by retraining. It also protects you in the event of an audit. If you can prove that you are up to date on all training, odds are that the audit will go much more smoothly.

    Retraining ensures client and employee safety

    We’ve already detailed how retraining can benefit your organization and those who work within it, but it’s also crucial to ensure the safety of your organization’s protected data. It is your responsibility to do whatever you can to keep that information safe. Even if you have systems in place that work for your organization, you need to be certain that they are compliant and your employees know how to use them.

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