By Drew Fox Jordan • March 24, 2021

    4 Email Security Tips For Nonprofits To Keep Your Donor Data Safe

    In today’s digital-first business environment, 70 percent of organizations believe risks to sensitive data have significantly increased. The idea of data breaches being more a question of “when” rather than “if” has become mainstream. That being said, there are a number of ways for nonprofits to mitigate the security risks that they could be exposed to.

    4 Email Security Tips For Nonprofits To Keep Your Donor Data Safe

    Here are four easy ways to protect your most valuable asset - your donor's data and private information:

    1. Educate your employees

    The main cause of security failure within an organization is often employees because they are responsible for handling and sending sensitive data. Educating employees on the risks that they could be exposed to through training programs is a common strategy that organizations adopt in order to try and mitigate some of these risks.

    While they can be beneficial, one issue with training programs is the dangerous assumption that once training is completed, all employees retain information equally well. This is an unrealistic expectation, as even the most advanced training programs have gaps that do not account for human error. Having technology that can prevent security issues before they happen – while educating your employees in real-time – is potentially a more nuanced and intelligent solution for your organization.

    2. Be proactive

    Data loss becomes much more difficult to handle once it’s already happened. Having a plan in place for what to do in the event that an employee does leak data over email is important, and having a strategy for preventing the leak from occurring in the first place is even better. Invest in technologies and platforms that will enable your organization to better understand how your employees communicate with each other, and people outside the organization.

    3. Get the basics right

    Getting the basics right is a critical step, as it will allow you to build an information security infrastructure on a great foundation. Best security practices include utilizing encryption, being careful when using a corporate email account from a public and or shared computer, and not opening emails from unknown sources.

    Confidence comes hand in hand with the capability of your security stack. If you’re still using legacy security software, the extent to which your organization can guard itself against internal and external attacks is already inherently limited. Therefore, why wait until something goes wrong to implement much-needed change?

    4. Don’t forget about mobile devices

    Email communication has become increasingly digital. Using email on the go and on various devices (laptops, tablets, smartphones) greatly increases the potential for mistakes. A data breach caused by a misdirected email could very easily occur on your daily commute by accidentally picking the wrong recipient from a “helpful” autocomplete list. Many email DLP platforms can only ensure protection on desktop computers, or only for Microsoft email environments. It’s important that you find a way to secure your email network, regardless of how employees might be accessing it.

    It’s more difficult than ever for nonprofit leaders to make sure their organization's data is secure on top of their regular job duties. Fortunately, Gravyty Guard helps organizations get the basics right, while stopping even the most sophisticated outbound and inbound email threats. To learn more about Gravyty Guard, contact us here.

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